UH provides paid time off through PTO or vacation/sick days. We all need time off to rest, take vacations, celebrate holidays and attend to personal business. UH time off program allows flexibility in scheduling time away from work.
All regular full-time and part-time employees start accruing PTO upon date of hire. The house staff policy applies to residents.
Note: If you are a physician, executive or UHMSO employee, see your policy handbook for details on how your PTO or vacation/sick days work.
You earn PTO each pay period based on your:
- PTO category – Plan A, B or C
- Years of service
- Hours paid
PTO begins to accrue on your date of hire into an eligible position. You may only use PTO that has already been accrued.
The maximum PTO you can accumulate in a year is your annual allowance. Once that limit is reached, PTO stops accumulating until time is taken. Annual allowances for most UH employees are listed in the chart. If you are a Home Care Services per visit employee, click here to see your PTO accrual rate.
| Years of Service |
PTO Days Plan A |
PTO Days Plan B |
PTO Days Plan C |
| 0 – 4.99 |
23 days/184 hours PTO |
28 days/224 hours PTO |
33 days/264 hours PTO |
| 5 – 9.99 |
25 days/200 hours PTO |
30 days/240 hours PTO |
33 days/264 hours PTO |
| 10 – 14.99 |
28 days/224 hours PTO |
33 days/264 hours PTO |
33 days/264 hours PTO |
| 15 -24.99 |
33 days/264 hours PTO |
36 days/288 hours PTO |
36 days/288 hours PTO |
| 25 or more |
39 days/312 hours PTO |
39 days/312 hours PTO |
39 days/312 hours PTO |
Selling and Donating PTO or Vacation
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- During annual benefits open enrollment, if you know you will not use all of your PTO in the following year, you may choose to sell PTO, if the hours are available.
- The money from PTO sold is added to each pay during the following year. This provides you with additional flexibility in using your PTO days.
- Information about the amount available for sale will be provided at benefits open enrollment, which occurs during the last quarter of the year.
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- Regular full-time or part-time status employees who have completed the initial employment period are eligible to participate in the donation of or receipt of PTO time.
- Employees may donate accumulated PTO or vacation hours to another employee who is on an approved leave of absence and is unable to work due to a catastrophic event, a personal illness, or to care for a spouse, same-sex domestic partner, son, daughter or parent who has a serious health condition.
- A minimum of 40 hours must be maintained in the donating employee’s PTO bank following the donation.
- Refer to the UH System-wide Policies & Procedures, policy HR-65, Donation of Paid Time, for the policy details and the PTO Donation Form.
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Refer to the UH System-wide Policies & Procedures, policy HR-51, Paid Time Off (PTO) Management, for program details. For employees who are grandfathered under one of the previous PTO plans, please refer to the transition policy under UH System-wide Policies & Procedures, HR-51 (B), Paid Time Off Transition.
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